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1. #HOW TO ADD NEW CONTACTS TO OUTLOOK FOLDER HOW TO#
2. #HOW TO ADD NEW CONTACTS TO OUTLOOK FOLDER UPDATE#
3. #HOW TO ADD NEW CONTACTS TO OUTLOOK FOLDER FULL#

Go to File menu, move to "New" and select "Distribution List". In the navigation bar, click on "Contacts". In Outlook 2007, a maximum of 125 contacts can be added to distribution list (This varies according to Outlook edition used).įollow these steps to add distribution list to Outlook: However, when we create a personal distribution list in the contacts folder, it will be accessible only to you but can be shared as per requirement. If Outlook is configured with Exchange Server, then a Global Address List gets created that is shared by all members within the network. For example: An email has to me sent to all members of "Sales Department", so by creating a distribution list of all contacts of the team members, it would be convenient to select their names and address for sending mail.

#HOW TO ADD NEW CONTACTS TO OUTLOOK FOLDER HOW TO#

(Jump to section How to Create a Contact in Outlook?) How to Create Contact Group/Distribution List?Ī distribution is list is a collection of multiple contacts that is generally created for sending emails to specific group of people.

Use shortcut CTRL+Shift+C and save contact details in vCard. The method to create and add contact to public folder is similar to creating normal contact in Outlook. Use the Search Tools to find the public folder.

What if you cannot find the Public Folder in Navigation Pane?Ĭlick on "Folder List" in navigation pane and check for "Public Folders-username" folder. Open the Public Folder where contact has to be created and added. How to Create Contact in Public Folderįor this action, it is important that Outlook is configured with Exchange Server. Thus, instead of two contacts, the existing contact will be updated with the new information.

#HOW TO ADD NEW CONTACTS TO OUTLOOK FOLDER UPDATE#

In that case when you save the new contact, you will be asked if "You want to update information of selected contact". However, there is possibility that the received vCard have same as a contact that already exists. If more information to be added, it can be done. Open the message that has vCard attached to it right click on the vCard, and save "Add to Contacts". This vCard can be saved as an Outlook contact. There are times when electronic business card (vCard) is attached to an email. Create Contact from Electronic Business Card You can add more information about the sender in vcard. A vCard will get opened with email details saved in it. Okay, if you have received an email and you want to create a contact for the sender, then Outlook gives you provision to do the same.įor this, open the message that contains sender's address, right click on the address, and choose "Add to Outlook Contacts". Now, just open it and make relevant changes in required fields. Doing this, a duplicate of existing contact will be created. In that case, the details of existing contact can be copied and other fields like name, phone number, address etc can be changed.įor this, click on the contact, copy it (CTRL+C) and then paste it (CTRL+V). For example: The company name and fax details. There are times when multiple contacts with some common information have to be created. Create New Outlook Contact Based on Existing Contact For adding a photo to the contact, click on "Add Contact Picture" button. In that case, click on "Drop-Down" arrow next to that specific field. For example: There can be two phone numbers or email addresses. Note: For one filed, there can be multiple entries. This will save the created contact and a blank vCard will pop up on screen. Once it is done, click on "Save and New" in the menu bar. You use key board shortcut "CTRL+Shift+C" to create a new contact.īy default, Outlook allows creating vCard 2.1 where a single vCard can save information about one person. In the navigation pane, click on "Contacts" tab and click on "New" in the menu bar. In this segment, we will learn various techniques to manage Outlook contacts and utilize them in the best possible way.

#HOW TO ADD NEW CONTACTS TO OUTLOOK FOLDER FULL#

Now, the contact details can be anything from full name to birthday dates, to phone numbers, etc. In order to save and organize addresses and other information to communicate, there is a separate "Contacts" folder in Outlook. Without contacts, any type of communication is impossible and so does emailing in the case of Microsoft Outlook.